FREQUENTLY ASKED QUESTIONS ABOUT THE MINISTRY OF PUBLIC WORKS

What does the Ministry of Public Works do?

The core function of the Ministry of Public Works is to facilitate the provision, construction and maintenance of quality buildings and other public works for sustainable socio-economic development. The Ministry is involved in the construction of government buildings, maintenance and rehabilitation of government buildings, provision of mechanical and electrical building services, maintenance of inventory of government property and construction and maintenance of other public works (Seawalls, Jetties and Footbridges).

Why are BQs prepared by the Ministry of Public works high?

The key elements that are considered in the Ministry’s projects are quality, sustainability and long term cost effectiveness. The BQs are prepared by experienced and qualified Quantity Surveyors and this naturally demands that buildings designed and constructed by the Ministry must adhere to the strictest possible standards for public buildings. The materials specified, standards, test results and the finished products should meet the test of time. Apart from the specifications, the Ministry is also guided by the building code and By Laws published by the Local Authorities.

Why does it take long to procure works?

Procurement procedures are strictly followed in the undertaking of any public projects. The project has to be advertised and invitations for tenders made. The tenders are then evaluated before the tender is awarded. There is 14 day appeal period within which unsuccessful applicants are given an opportunity to appeal. After this period, the contract is signed. When there are appeals, the works are further delayed as the appeals are sorted out.

Why does it take long for contractors to be paid?

This happens when the contractor does not submit the relevant documents to facilitate voucher preparation. When there are no funds on the particular account the contractor is put on the pending bills list and is paid as soon as the allocations are received.

Why do projects stall or delay?

Projects delay or stall because of the following reasons

1. Delay in releasing payment by the Client ministries

2. Controversy in site identification of projects.

3. Political interference in project implementation

4. Lack of Environmental Impact Assessment (EIA) reports makes NEMA to stop the projects.

5. Poor performance by the contractor

How are contractors registered?

To be registered as a contractor; one has to fulfil the following conditions

1. Registration with the Attorney General/incorporation certificate, memorandum and the Articles of Association.

2. Registration for VAT and PIN

3. Prove technical qualification (Director or Employee; minimum acceptable qualification, government trade Test 1).

4. Documentary proof i.e. Contract Agreement or completion certificate of previous projects undertaken and their values

5. Submit current bank statement and audited books of accounts (firms’ or director’s)

6. Submit copies of log books if any

7. Pay Kshs. 3000/= (local contractors) and US $200 (foreign contractors)